Executive Assistant / Personal Assistant to the CEO

About the role

A highly organized, proactive and resourceful Executive Assistant / Personal Assistant is sought to provide direct support to the CEO in Dubai. The ideal candidate is an excellent communicator, comfortable in a fast-paced, senior-level environment, able to manage priorities independently, anticipate needs, pay attention to detail and handle confidential matters with discretion.

Key responsibilities

• Provide comprehensive executive and personal assistance to the CEO, keeping day-to-day priorities and commitments running smoothly
• Manage complex calendars, schedule meetings, coordinate appointments, and organize business travel and itineraries
• Coordinate communication with internal teams, senior management, external stakeholders and business partners
• Prepare, format and maintain reports, presentations, spreadsheets and other executive documents
• Follow up on action items, deadlines and pending matters
• Handle confidential information with the highest level of discretion
• Anticipate the CEO's needs, identify potential issues and resolve matters independently where possible
• Support ad hoc administrative, operational and personal tasks as required

Required profile

• 2-3 years of experience in an Executive Assistant, Personal Assistant or similar administrative support role
• Direct experience with a CEO or another C-level executive for at least one year is strongly preferred
• Currently based in Dubai, UAE
• Strong organizational, planning, multitasking and time-management skills
• Proactive, autonomous and solution-oriented, able to work independently
• High levels of professionalism, discretion, reliability and attention to detail
• Flexibility and adaptability in a dynamic, fast-paced environment
• Strong professional English; strong Arabic and Turkish are highly desirable, French is an advantage

Required skills

• Good working knowledge of Microsoft Office, especially Excel, PowerPoint and Outlook
• Excellent verbal and written communication skills