Executive Assistant - Regional Operations Director

About the role

The Executive Assistant provides professional and comprehensive administrative support to the Regional Operations Director, covering the schools in the UAE and Gulf region. The role keeps operations effective, up to date and accurate through a wide range of administrative tasks.

Key responsibilities

• Organize office operations and procedures, integrating interdepartmental workflows
• Handle general clerical duties such as photocopying, faxing, mailing and filing
• Answer the director's calls, direct callers and place outgoing calls
• Coordinate the director's calendar, arranging appointments, meetings and conferences
• Arrange business travel schedules and logistics
• Act as a liaison, passing on directives and following up on projects
• Greet and receive visitors and coordinate communication between the director and department heads
• Consolidate leave requests and monitor leave requests and employee conduct
• Develop presentations and materials, and coordinate training and departmental events
• Schedule meetings, prepare agendas, take minutes and distribute materials
• Manage incoming and outgoing communications and stakeholder inquiries
• Maintain regional documents and records in line with data protection and confidentiality policies

Required profile

• Bachelor's degree in Business Administration or equivalent
• English and Arabic proficiency
• Minimum of 2 to 3 years of experience in a relevant field
• Professional behaviour, strong interpersonal and communication skills, and ability to work with regional and cross-functional teams