Executive Assistant to Chairman – Multi‑jurisdictional Support

About the role

We are looking for a highly organized, discreet, and resourceful Executive Assistant to support the Chairman across a multi‑jurisdictional business platform that includes chemical manufacturing, maritime, and semiconductor ventures, as well as personal and family logistics.

Key responsibilities

• Manage the Chairman’s daily business and personal calendars, resolve conflicts, and prioritize time‑sensitive matters.
• Book and coordinate all business and personal travel, including flights, hotels, ground transport, visas, and family itineraries across UAE, India, Singapore, and other locations.
• Prepare daily briefings covering business priorities, pending items, and personal schedules.
• Liaise with operations teams to collect data, prepare briefing notes, and track action items across group companies.
• Tri­age email and WhatsApp communications, draft responses, and flag items requiring the Chairman’s attention.
• Screen calls and visitors, maintain a contacts database, and manage follow‑ups with bankers, lawyers, auditors, and business partners.
• Take minutes, track action items, and prepare meeting packs for board, investor, or partner sessions.
• Maintain organized digital and physical filing for contracts, KYC documents, passports, and property papers, ensuring confidentiality.
• Coordinate personal and household payments and expense reporting.

Required profile

• Exceptional judgment and ability to manage competing priorities across multiple time zones.
• Discreet and trustworthy, capable of handling sensitive business and personal information.
• Strong organizational skills with a proactive approach to problem‑solving.
• Comfortable operating at the intersection of business and personal support for senior leadership.

Required skills