Executive Assistant to Cluster Head – Gulf Region

About the role

L-Acino, a global life‑sciences company, is seeking a proactive Executive Assistant to support the Cluster Head for the Gulf Region. Based in Dubai, you will ensure smooth daily operations, manage complex travel logistics, and act as a key liaison across the META region.

Key responsibilities

• Manage the Cluster Head’s calendar, schedule meetings, appointments, and coordinate travel arrangements including visas and itineraries.
• Prepare and process expense claims, ensuring compliance with company policies.
• Facilitate approval workflows, organize documentation, and follow up with stakeholders.
• Support planning and execution of leadership meetings, business reviews, town halls, and internal events.
• Draft presentations, reports, correspondence, and meeting materials on behalf of the Cluster Head.
• Serve as primary administrator for the PodAi contract management system across the META region, including user access, role assignments, and confidentiality controls.
• Coordinate system training for business and power users and provide first‑line support to administrators and end‑users.
• Perform ad‑hoc administrative and project coordination tasks while maintaining confidentiality and professionalism.

Required profile

• Strong attention to detail and ability to handle confidential information.
• Excellent organizational and multitasking skills in a fast‑paced environment.
• Proven experience supporting senior executives, preferably in a multinational setting.
• Ability to coordinate cross‑functional teams and manage stakeholder relationships.

Required skills

• PodAi contract management system administration

What we offer

• Opportunity to work within a leading global life‑sciences organization.
• Dynamic, multicultural environment spanning 90+ countries.
• Professional development and exposure to regional leadership.