Executive Office Coordinator

About the role

The Executive Office Coordinator provides high‑level administrative support to the General Manager, ensuring smooth day‑to‑day operations and effective information flow within the business unit. This role is pivotal for maintaining confidentiality, organizing documentation, and facilitating internal and external communications.

Key responsibilities

• Coordinate implementation of Business Unit objectives and track progress on reports, KPIs, and meeting minutes.
• Manage the General Manager’s calendar, schedule meetings, and prioritize follow‑up actions.
• Prepare and edit a variety of documents, including letters, agendas, reports, circulars, internal memos, PowerPoint presentations, and spreadsheets.
• Arrange travel, visas, and expense reporting for business missions.
• Maintain a highly organized filing system and ensure all documents requiring the General Manager’s signature are accurate and complete.
• Facilitate internal and external meetings, oversee resource allocation, and support change‑management, risk‑management, and procurement actions.
• Coordinate annual budget preparation and support digital transformation initiatives.

Required profile

• Proven experience in executive or office coordination supporting senior leadership.
• Strong organizational skills with the ability to manage multiple calendars and deadlines.
• Excellent attention to detail for document proof‑reading, indexing, and filing.
• Ability to interact professionally with internal and external stakeholders.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint