Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chairman, ensuring smooth daily operations and effective communication across the organization. This role combines calendar management, travel coordination, and document preparation to enable strategic decision‑making.

Key responsibilities

• Manage the Chairman’s calendar, schedule meetings and appointments.
• Prepare agendas, take minutes, and handle follow‑up correspondence.
• Coordinate incoming and outgoing communications, including emails and calls.
• Act as liaison between the Chairman and internal/external stakeholders.
• Collaborate with other departments to deliver reports and information on time.
• Arrange travel itineraries, flights, and accommodations.
• Plan and organize events, meetings, and conferences.
• Assist in creating presentations and strategic materials.
• Conduct research and gather data for decision support.
• Draft, proofread, and edit reports, presentations, and other documents.
• Maintain an efficient filing system for records and confidential information.
• Handle urgent issues with flexibility and discretion.
• Undertake special projects delegated by the Chairman.
• Provide basic medical support and first aid when needed.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, Administration, or Communications.
• 3–5 years of experience in an executive‑level support role.
• Strong organizational skills with keen attention to detail.
• Ability to manage sensitive and confidential information discreetly.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).