Executive Secretary

About the role

The Corporate Communications, Marketing and Brand team represents the attitudes, beliefs and goals of Emirates Group internally and with customers worldwide. The Executive Secretary controls and manages the department's administration and provides confidential secretarial and administrative support to the Department Head/Manager.

Key responsibilities

• Monitor the daily schedule of the Department Head/Manager and provide the information and documentation needed for meetings and appointments, coordinating with internal sources and outside the department.
• Handle routine administrative paperwork for the Department Head/Manager.
• Screen incoming mail and telephone calls, act on responses, redirect correspondence to the right person and gather additional information where needed.
• Supervise attendance records, verify overtime claims and ensure they are processed and sent to the Salary Admin Department for payment.
• Liaise with senior executives and external contacts on behalf of the Department Head/Manager, knowing the organisation's activities well.

Required profile

• At least 4 years of experience in an administrative capacity in a medium or large company.
• 12 years of schooling or equivalent.
• Fluent spoken and written English, good telephone etiquette and the ability to prioritise work.

Required skills

• Full competence in MS Office applications.
• Administrative skills.

What we offer

• An attractive tax-free salary.
• Travel benefits exclusive to the industry, including discounts on flights and hotel stays worldwide.