Executive Secretary to Chairperson

About the role

The organization is seeking a proactive Executive Secretary to support the Chairperson in daily operations and strategic initiatives. This role requires meticulous organization, strong communication, and the ability to manage confidential information with discretion.

Key responsibilities

• Manage the Chairperson’s calendar, schedule meetings, and coordinate appointments.
• Prepare meeting agendas, briefing materials, presentations, and handle correspondence on behalf of the Chairperson.
• Act as a liaison between the Chairperson and internal/external stakeholders, drafting and proofreading official documents.
• Plan and organize domestic and international travel, including itineraries, documentation, and logistics.
• Maintain office systems, databases, and confidential records; support project follow‑ups and deadlines.
• Handle procurement of gifts and manage events, celebrations, or property launches.
• Ensure all sensitive information is handled with absolute discretion and professionalism.

Required profile

• Minimum 5 years of experience as an Executive Secretary, preferably supporting a Chairperson, CEO, MD or senior executive.
• Demonstrated ability to manage complex schedules, high‑level correspondence, and international travel.
• Excellent written and verbal communication skills in English and Hindi.
• UAE work experience is mandatory.
• Female candidates are preferred.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft PowerPoint
• Proficiency in Microsoft Outlook