Female Office Secretary – Arabic Speaker

About the role

The company is seeking a proactive Female Office Secretary fluent in Arabic and English to support daily office operations, manage correspondence, and assist various teams with administrative tasks.

Key responsibilities

• Handle and prioritize all incoming and outgoing correspondence, including email, calls, letters, and packages.
• Register client support tickets, assign them to the appropriate staff, and follow up on resolution.
• Identify opportunities on supplier portals and forward them to sales and pre‑sales teams.
• Remind teams of proposal deadlines, submit proposals through portals and email, and coordinate technical team schedules and site visits.
• Assist with gate‑pass preparation, track open projects, follow up on pending invoices, and act as a liaison for proposal preparation.

Required profile

• Minimum 3 years of experience as a secretary or office manager in the UAE.
• Strong telephone etiquette, note‑taking, and follow‑up skills.
• Professional attitude, punctuality, and adherence to office policies regarding personal calls and social media.
• Bachelor’s degree preferred.

Required skills

• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Experience with ERP systems and Oracle portals (minimum 3 years).
• Fluent in reading, writing, and speaking both English and Arabic.