Finance and Operations Associate

About the role

Museum Studio is expanding its presence in the Middle East and is looking for a Finance and Operations Associate to support its Abu Dhabi operations. This is a versatile, hands-on position combining financial administration, HR coordination, project monitoring, production follow-up and operational support. The role suits someone who enjoys working across functions, takes ownership of day-to-day activities and helps deliver projects.

Key responsibilities

• Finance and administration: coordinate daily financial and administrative activities, monitor budgets, expenses, purchase orders and supplier invoices, support invoicing, payments, cash flow and financial reporting, liaise with accountants, banks and auditors, and prepare summaries for local management and Group Finance.
• HR and office administration: handle employment contracts, records, onboarding and offboarding, coordinate payroll inputs, visas, work permits and residency documents, monitor leave and attendance, and oversee office administration and supplier relationships.
• Project monitoring: support the head of retail in tracking museum and cultural projects, follow up on deadlines, coordinate project teams, suppliers and subcontractors, and prepare status updates, progress reports and minutes.
• Production follow-up: track production schedules and milestones, follow up with suppliers, fabricators and subcontractors, and coordinate shipments, deliveries and installation with logistics providers.
• Operations coordination: act as a central link between the Abu Dhabi office, project teams and international entities, facilitate communication, help plan resources and suppliers, and support process improvements.

Required profile

• Bachelor's or Master's degree in Business Administration, Finance, Management, Operations or a related field.
• Approximately 5 years of relevant experience in a combined administrative, financial, project coordination or operations role.
• Experience coordinating multiple stakeholders and tracking project deliverables.

Required skills

• Good understanding of financial administration, budgeting and supplier management.
• Ability to coordinate across functions and take ownership of day-to-day activities.