Front Desk Specialist – Maternity Backfill (Emirati Nationals)

About the role

The Front Desk Specialist will provide professional reception and administrative support for AbbVie’s Dubai office, ensuring a welcoming environment for visitors and efficient handling of office operations.

Key responsibilities

• Greet clients, visitors, and staff, manage check‑ins and maintain a clean reception area.
• Handle a multi‑line phone system, coordinate conference room bookings, and manage mail and deliveries.
• Process administrative tasks such as filing, data entry, document preparation, and vendor invoice processing.
• Monitor and order office and pantry supplies, manage visitor logs and security badges, and support building access and parking permits.
• Assist brand and PTP teams with shipping of materials and corporate card documents, and provide ad‑hoc support as needed.

Required profile

• High school diploma or equivalent; some college preferred.
• At least 2 years of customer‑relations experience.
• Strong communication, decision‑making and organizational skills.
• Ability to work independently and support multiple internal teams.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Windows.
• Basic computer literacy and data‑entry capabilities.