Marketing Executive I - Real Estate

About the role

Al-Futtaim is recruiting a Marketing Executive I for the Marketing, Customer Services and IMAGINE functions at Dubai Festival City Mall. The role provides administrative, financial, procurement and operational coordination support, acting as a central coordination point for departmental processes, budget tracking, supplier administration, contracts, documentation and management reporting.

Key responsibilities

• Provide daily administrative and secretarial support to the Associate Director and the three functional teams, including correspondence, meetings, minutes and action logs
• Maintain digital and physical files, contact lists, approval records, calendars and presentation materials
• Coordinate with Finance, Procurement, Legal, HR, IT, Operations and Facilities Management on routine requests
• Maintain monthly budget trackers, support annual budgeting, reforecasts, monthly reviews, reconciliations and year-end closing, and track invoices, purchase orders and supplier payments
• Prepare budget-versus-actual summaries and flag variances, missing documentation and potential overspend
• Handle purchase requisitions, purchase orders and vendor documentation in SAP Ariba or other approved systems, and liaise with Procurement on quotations, tenders and supplier onboarding
• Maintain a central contract register and track renewals, extensions and obligations
• Maintain the mall's marketing and events calendar, compile campaign briefs and budgets, and consolidate data for monthly performance reports
• Support customer service desks, concierge and valet, and track outsourced service contracts and supplier invoices
• Maintain records for IMAGINE operations, technical service contracts and maintenance suppliers, and coordinate procurement for maintenance and special shows
• Consolidate departmental reports, KPI dashboards and audit support packs, and handle training nominations and onboarding logistics

Required profile

• 3-5 years of relevant experience in administrative coordination, procurement support, financial administration or a multifunctional office support role
• Bachelor's degree in Business Administration, Marketing, Finance, Commerce or a related field
• Experience in a mall, retail, hospitality, entertainment, property-management or large corporate environment is an advantage

Required skills

• Accurate budget trackers and timely monthly financial reconciliation with Finance
• Timely procurement submissions, invoice follow-ups and supplier documentation
• Centralised contract tracking with renewal deadlines flagged proactively
• Management reports, calendars, meeting notes and trackers delivered accurately and on schedule
• Audit-ready departmental filing