Office & Administration Executive

About the role

AIMS Healthcare is looking for an organized Office & Administration Executive to support daily operations at its Dubai facility. The role involves managing internal communications, maintaining records, coordinating schedules, and assisting senior leadership with administrative tasks.

Key responsibilities

• Oversee day‑to‑day office administrative procedures and coordination efforts.
• Draft, organize, and maintain both digital and physical files, documentation, and official correspondence.
• Prepare administrative reports, data sheets in Excel, and presentations for management.
• Coordinate executive meeting schedules, appointments, and overall calendar management.
• Monitor office supplies and facility needs to ensure an efficient work environment.

Required profile

• Minimum 5 years of hands‑on office administration or coordination experience.
• Prior experience in the UAE healthcare sector is an advantage.
• Diploma or equivalent qualification.
• Ability to work independently under tight schedules.

Required skills

• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft PowerPoint.
• Experience with email management platforms.