Office Administration & Facilities Management

About the role

Fuku is hiring a full-time Office Administration & Facilities Management officer for its Dubai office. The role keeps the office running smoothly by handling procurement, maintenance coordination, vendor payments, staff access and parking, and supporting new joiners and IT needs.

Key responsibilities

• Procure office supplies and stationery, liaise with contractors and building management on repairs and maintenance, and coordinate cleaners and cleaning schedules.
• File ledgers, supplier contacts and administrative documents, manage courier collection and delivery, and oversee meeting room arrangements.
• Administer staff access cards and ID badges, coordinate with vendors for them, and manage staff parking allocations.
• Process payments for rent, utilities and suppliers, track office budgets, review and file invoices, and engage external suppliers.
• Handle daily employee requests, arrange onboarding logistics for new hires, and work with HR on team-building and engagement events.
• Maintain contact with local IT support, escalate urgent issues to HQ IT, help set up laptops for new employees, and coordinate IT equipment applications and troubleshooting.

Required profile

• Excellent organizational and time management skills.
• Able to prioritize tasks and handle several assignments at once independently.

Required skills

• Proficiency in the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).