Office Administration & Premises Management

About the role

Fuku is hiring for a full-time Office Administration & Premises Management position in Dubai. The role keeps the office running smoothly, handles procurement, maintenance coordination, budget tracking and basic finance, supports new hires and works closely with the HR and IT teams.

Key responsibilities

• Handle office procurement so pantry supplies are fully stocked, take inventory of stationery and submit purchase orders.
• Liaise with contractors and building property management for repairs, maintenance and daily upkeep, and coordinate cleaning staff and schedules.
• File ledgers, vendor contacts and administrative documents, and manage couriers and goods deliveries.
• Oversee meeting room administration and provide office logistics support.
• Administer staff access control cards, including applications and replacements, and work with vendors on ID badges and ad-hoc printing.
• Manage employee parking space allocation and keep allocation records accurate.
• Process payments for rent, utilities and vendor fees, track office expenditure against budget, review and archive invoices, and engage suppliers.
• Answer daily employee requests, handle new hire onboarding logistics and help design team-building and welfare activities with HR.
• Keep in touch with local IT maintenance teams, help set up laptops for new hires and process equipment applications and fault troubleshooting.

Required profile

• Outstanding planning and time management abilities.
• Able to prioritize tasks and deliver several assignments independently.

Required skills

• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).