Office Manager

About the role

An organized and proactive Office Manager is sought to oversee day-to-day office operations and provide administrative support to senior leadership. The role combines office administration with executive assistant and HR-administrative responsibilities.

Key responsibilities

• Oversee day-to-day office operations, facilities and vendor relationships
• Coordinate and support the team responsible for office supplies and building management
• Manage the CEO's calendar, scheduling and travel arrangements
• Handle correspondence and communications on behalf of the CEO
• Manage meeting logistics, including agendas and minutes
• Handle PRO activities such as visa issuance, renewals, labor cards and other government and employee documentation
• Support onboarding and offboarding logistics for employees (workspace, access, equipment, paperwork)
• Organize company events and office-wide communications
• Handle confidential information with discretion

Required profile

• 3-6 years of experience in office management, executive assistance or a similar role
• Experience coordinating with or overseeing support staff or vendors
• Experience with PRO activities, visa processing and employee documentation in the UAE
• Experience managing meeting logistics (agendas, minutes, follow-ups)
• Highly proactive, with strong organizational and communication skills
• Comfortable working closely with senior leadership
• UAE experience preferred

Required skills

• Scheduling tools
• MS Office / Google Workspace