Operations and Admin Assistant

About the role

Mira Construction is looking for an Operations and Admin Assistant to join its marketing team. This is a full-time, office-based position in Dubai, Monday to Saturday, 9:00 AM to 6:00 PM, based in Dubai Hills or Al Barsha (Art of Living Mall).

Key responsibilities

• Administration: order, activate and track SIM cards for employees; receive, send and track correspondence and courier deliveries; prepare, coordinate, file and monitor contract deadlines.
• Handling management requests, including personal errands.
• Reporting and record keeping: maintain and update internal reports, organise reporting documentation, and track company assets such as IT equipment, devices and supplies, including their distribution and return.
• HR support: track employee leave and birthdays, organise birthday greetings, assist with documentation, help onboard new employees in the future and answer routine team questions.
• Vendor management: source and coordinate local vendors such as printers, couriers and suppliers, request quotations, place orders and monitor deadlines and quality.
• Communications: moderate work-related chats and keep employees and vendors informed through messaging apps.

Required profile

• 1-2 years of experience in administrative support, office management, operations coordination or a similar role.
• Experience working in the UAE preferred; fluent Russian is a big plus.
• Sufficient English for day-to-day business correspondence and communication with local suppliers and vendors in Dubai.
• Location: based in Dubai and comfortable working on site.

Required skills

• Confident use of MS Office or Google Workspace, including spreadsheets, documents, reports and databases.
• Strong organisation, attention to detail, multitasking and prioritisation.
• Effective communication with management, colleagues and vendors, both online and in person.

What we offer

• Fixed salary.
• Visa sponsorship and medical insurance.
• Annual paid leave.
• Modern office in a dynamic, fast-growing and collaborative team.
• Professional growth and career development opportunities.