Part-time Office Manager – Dubai

About the role

Caxton Associates is seeking a part‑time Office Manager for its Dubai office. The role will ensure smooth day‑to‑day operations, act as the local point of contact for HR, IT, Finance and Compliance, and support the Portfolio Managers and wider team.

Key responsibilities

• Manage day‑to‑day running of the office, including pantry, water and stationery supplies.
• Liaise with building management, landlords, contractors and local vendors for facilities and maintenance.
• Coordinate visitor access, security passes and act as chaperone for on‑site guests.
• Receive and coordinate deliveries, serving as the point of contact for internal and external shipments.
• Assist IT with equipment deliveries, set‑up, installations and troubleshooting.
• Arrange and track mandatory local training and support HR with onboarding.
• Administer employee medical insurance liaison with providers.
• Coordinate office invoices, expenses and reimbursements with Finance.

Required profile

• 2‑4 years experience in office management, coordination or executive support, preferably in financial or professional services.
• Strong organisational and administrative skills with ability to manage multiple priorities independently.
• Proactive, practical approach and willingness to take ownership of day‑to‑day office requirements.
• Excellent interpersonal and communication skills for liaising with senior stakeholders, visitors and vendors.
• High attention to detail and discretion when handling confidential matters.
• Ability to work effectively in a fast‑paced environment and adapt to changing requirements.
• Comfortable working independently as the primary administrative contact in a small office.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint