Personal Assistant - Corporate Finance

About the role

Houlihan Lokey's Corporate Finance business, which advises on mergers, acquisitions, divestitures, financing and restructuring, is looking for a Personal Assistant in its Oil & Gas team in Dubai. The PA provides full secretarial and administrative support to a team of financial staff under minimal supervision, coordinates the needs of senior executives and financial staff, and works closely with other PAs and the Administrative Manager. The role involves a mix of long- and short-term assignments.

Key responsibilities

• Diary management: arrange, reschedule and confirm appointments, and keep executives' diaries up to date.
• Telephone support: receive and make calls, take accurate messages, liaise with clients and draft, prepare and distribute documents, including Word, Excel and PowerPoint files.
• Arrange conference calls, review incoming invoices and check accuracy, and liaise with US-EMEA assistants and visiting executives.
• Travel and expenses: book flights, hotels and taxis, process visa applications, passports and currency needs, and submit expense reports with receipts via the online system; collate expenses for client billing and reconcile credit cards.
• CRM data management: maintain and update the CRM, help with data hygiene, handle deal execution administration such as NDAs and conflict checks, and register executives for conferences.
• Administrative and project work: set up a filing system, support new joiners, organise client events within budget, take part in office admin meetings and carry out ad hoc tasks.
• Absence cover: support other assistants and provide reception cover when needed, and act as Fire Officer/First Aider if required.

Required profile

• Degree-level education or graduate calibre.
• Fluent English and at least five years of experience in a PA/EA role, preferably in financial services.
• Strong preference for recent work experience in the UAE.
• Excellent organisational, oral and written communication skills, detail-oriented and able to prioritise.
• Positive, flexible, service-oriented attitude, resilient in a high-pressure environment, and able to work independently and confidentially.

Required skills

• Competent use of Microsoft Office, including PowerPoint and Excel.
• Ability to coordinate across time zones.