Personal Assistant (PA) - Dubai

About the role

A highly organized, proactive and trustworthy Personal Assistant is sought to provide administrative and personal support to a manager or senior executive. The PA manages schedules, coordinates meetings, handles correspondence, organizes travel and assists with daily tasks so the executive's time and activities run efficiently. The position is full-time and on-site in Dubai.

Key responsibilities

• Manage the executive's calendar, appointments, meetings and daily schedule, and prepare agendas and minutes for meetings.
• Handle emails, calls, correspondence and follow-ups, and remind the executive of appointments, deadlines and priorities.
• Arrange business travel, including flights, accommodation, transport and itineraries.
• Prepare reports, presentations, letters and other business documents.
• Maintain confidential files and records, and handle sensitive information with discretion.
• Coordinate with clients, suppliers, employees and other stakeholders on the executive's behalf.
• Assist with expense tracking, receipts and administrative records, and conduct research to support meetings and decisions.
• Prioritize tasks, respond to urgent requests and perform other reasonable duties assigned by the executive.

Required profile

• High school diploma or equivalent; a diploma or bachelor's degree in Business Administration or a related field is an advantage.
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or Administrative Assistant is preferred.
• Excellent written and verbal communication in English; additional languages are an advantage.
• Ability to work independently, anticipate needs and adapt to changing schedules.
• Full-time on-site availability in Dubai, UAE.

Required skills

• Proficiency in Microsoft Office: Word, Excel, PowerPoint and Outlook.
• Experience managing calendars, appointments, meetings and travel arrangements.
• Strong organization, time management, multitasking and prioritization skills.

What we offer

• Competitive salary based on qualifications and experience.
• Employment visa, subject to employer policy and UAE regulations.
• Medical insurance, as applicable under the arrangement and UAE requirements.
• Annual leave and public holidays in line with UAE labour law, and end-of-service benefits where applicable.
• Professional and supportive working environment, opportunities for development and possible transportation or accommodation depending on the contract.