Personal & Executive Assistant to the Owner

About the role

A highly trusted, organised and independent Personal & Executive Assistant is sought to support the Owner across professional and personal affairs. The role goes beyond diary management: it involves taking broad instructions, coordinating the right people and seeing things through to completion with discretion and sound judgement. The work location is Ibn Battuta.

Key responsibilities

• Manage the Owner's calendar, meetings, appointments, reminders and daily schedule
• Coordinate hospital and medical appointments, family arrangements, personal errands, bookings and transportation
• Liaise with business executives, family members, household staff, drivers, contractors, suppliers and other stakeholders
• Monitor property matters such as maintenance, repairs, inspections, utilities and service providers, and follow up until work is completed to the required standard
• Arrange pet-related appointments and care logistics, including veterinary visits, grooming and transportation
• Gather information, obtain quotations and arrange services or resources, and track outstanding matters and delays
• Anticipate scheduling conflicts and practical issues, resolve routine matters independently and escalate decisions when appropriate
• Maintain reliable systems for appointments, reminders, requests, deadlines and follow-up actions

Required profile

• Strong written and spoken English
• A relevant degree, diploma or professional training in business administration, executive support, hospitality, household management or a related field
• Substantial experience as a Personal Assistant, Executive Assistant, Private Assistant, Family Assistant or in a comparable role
• Proven integrity and discretion with private, family, medical and business information
• Based in Dubai, able to adapt to changing priorities and occasional urgent requirements
• Desirable: experience supporting a business owner, entrepreneur or senior executive, overseeing multiple properties or household teams, and experience in a private office, family office, healthcare or other confidential environment

Required skills

• Excellent diary management, prioritisation and follow-up
• Confidence communicating with executives, family members, household staff, suppliers and service providers
• Competence with email, calendars, Microsoft Office or equivalent tools, online bookings and task-management systems

What we offer

• Salary competitive and commensurate with experience
• Employment visa sponsored and covered
• Health insurance provided
• Annual leave of typically 30 calendar days under UAE law, plus public holidays in line with UAE holidays
• Annual return flight home
• Working hours Monday to Friday, 9:00 AM to 6:00 PM, with flexibility required