Project Coordinator cum Document Controller

About the role

Careers International is hiring a Project Coordinator cum Document Controller in Dubai for a fit-out project. The role combines project coordination support with document control and authority approvals, working alongside the Project Manager.

Key responsibilities

• Assist the Project Manager in planning, scheduling and tracking project progress, and coordinate between design, procurement, site and subcontractor teams.
• Prepare and update progress reports, meeting minutes and action logs, and follow up with suppliers and subcontractors.
• Maintain project documentation (drawings, submittals, permits) and control its distribution, versioning and filing; track submittals, RFIs and approvals.
• Prepare and issue transmittals for drawings and documents to clients, consultants and authorities.
• Submit drawings and documentation to authorities for approval, coordinate NOCs and permits, and keep up to date on authority regulations such as DCD, DM, Trakhees, TECOM and DDA.
• Support project handover, close-out, correspondence, presentations, reporting, budgeting and procurement documentation, and organize project meetings.

Required profile

• Bachelor's degree or diploma in Engineering, Architecture, Construction Management or a related field.
• 3-5 years of experience in a similar role within fit-out or interiors.
• Proven experience handling authority approvals for fit-out projects.
• Strong organization, attention to detail, communication and team skills.

Required skills

• Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
• Experience with project management tools such as MS Project or Primavera is an advantage.
• Knowledge of document control systems such as Aconex or EDMS is preferred.