Purchase Assistant

About the role

Gulbahar Tobacco International FZEL is looking for a proactive, detail-oriented Purchase Assistant with hands-on experience in purchasing and procurement within the manufacturing industry. The role covers the full purchase cycle, from requisition to delivery and invoice closure, and ensures timely availability of materials and smooth procurement operations. The position is full-time, Monday to Friday, based in Jebel Ali, Dubai.

Key responsibilities

• Manage the complete purchase cycle, from purchase requisition to delivery and invoice closure.
• Source, evaluate and coordinate with suppliers and vendors, negotiating prices, payment terms and delivery schedules.
• Prepare purchase orders, maintain accurate procurement records and use SAP to process transactions and track orders.
• Monitor purchase orders and follow up on material inward and delivery schedules.
• Coordinate with warehouse, stores, logistics and production teams to ensure material availability.
• Monitor stock levels, support inventory planning, and coordinate stock reconciliation with the warehouse team.
• Liaise with the accounts department for invoice verification, payment processing and Statement of Accounts follow-ups.
• Maintain documentation, obtain approvals and coordinate with the reporting manager on purchase decisions.
• Ensure compliance with company procurement policies and procedures.

Required profile

• Bachelor's degree in any discipline; Commerce, Supply Chain Management or Business Administration preferred.
• Minimum 3-5 years of experience in purchasing or procurement within the UAE, with mandatory manufacturing industry experience.
• 2-3 years of hands-on SAP experience required.
• Good written and verbal English.

Required skills

• Purchasing and procurement processes, purchase order processing and invoice verification.
• SAP and MS Excel.
• Vendor management, inventory and stock control, and data entry and record keeping.
• Negotiation, time management, problem solving and cross-departmental coordination.