Receptionist & Admin Assistant

About the role

e.construct is seeking a Receptionist & Admin Assistant to manage front‑desk operations and support administrative processes across its Dubai office. The role combines customer‑facing duties with comprehensive document and compliance management, ensuring smooth daily operations.

Key responsibilities

• Serve as the first point of contact for employees and visitors, handling reception duties and managing office logistics.
• Maintain and update employee and administrative files, ensuring accuracy, confidentiality and proper organization.
• Track and renew official documents such as licences, visas and Emirates IDs in coordination with the PRO.
• Prepare onboarding documentation for new joiners, including contracts and ID requests.
• Coordinate with the PRO for visa applications, renewals and cancellations, and follow up on approvals.
• Maintain trackers for document renewals, visa status and onboarding progress, and prepare regular compliance reports.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• 2‑4 years of experience in office administration or similar roles within the UAE.
• Familiarity with MOHRE and UAE visa processes is an advantage.
• Strong organizational and coordination skills with attention to detail.
• Based in Dubai and knowledgeable about UAE labour and government regulations.

Required skills

• Proficiency in Microsoft Office, especially Excel and Word.
• Experience with documentation systems.