Receptionist / Administrative Assistant

About the role

This role provides reception and general office administration support, including handling couriers and office supplies, greeting visitors professionally and assisting with day-to-day HR and admin activities and office management.

Key responsibilities

• Manage the front office and reception, register visitors and greet them warmly.
• Coordinate and provide all office services, including stationery and equipment, and monitor stock levels, handling shortages and following up with suppliers.
• Handle office couriers and ensure documents are delivered on time.
• Handle company petty cash and review and verify receipts and invoices, obtaining required approvals for payment processing.
• Schedule meetings and support visitors when needed.
• Assist in preparing Arabic letters when required and support P&C whenever required.
• Carry out administrative duties such as filing, typing, copying, binding and scanning.
• Manage the cleaners' schedule and handle additional administrative tasks as requested.
• Adhere to organisational policies, health, safety, security and environmental procedures, and contribute to improvement initiatives.

Required profile

• High school diploma or equivalent education.
• 2-3 years of administrative assistant experience.
• Good written and verbal communication skills.
• Team player with coordination and collaboration skills.
• Time management and ability to prioritise tasks.

Required skills

• Microsoft Word, Excel and Outlook
• Microsoft PowerPoint
• Adobe Acrobat
• Microsoft Office suite
• Inventory control