Receptionist & Administrative Assistant to the Managing Partner

About the role

A real estate office is looking for a professional, organized and service-oriented Receptionist & Administrative Assistant to support the smooth day-to-day running of the office and provide administrative assistance to the Managing Partner. The role combines front-desk reception duties, visitor management, communication handling and general administrative support in a fast-paced environment.

Key responsibilities

• Reception and front desk: welcome visitors, clients and guests, manage calls and messages, handle correspondence and couriers, keep the reception area tidy, and liaise with building management and service providers.
• Administrative support to the Managing Partner: manage the calendar, arrange meetings, draft and proofread correspondence, prepare presentations and reports, and follow up on pending tasks.
• Meeting coordination: book meeting rooms, confirm schedules, prepare materials, take minutes and circulate follow-ups.
• Office coordination: maintain office supplies and stationery, and keep records of correspondence and appointments.
• Documentation: maintain electronic and physical filing systems, assist with data entry, scanning, printing and photocopying, and help process invoices and expense records.
• Property support: organize property documents and client records, coordinate appointments with clients, investors, landlords and tenants, and share information accurately and confidentially.

Required profile

• Previous experience as a receptionist, administrative assistant, secretary or personal assistant, preferably in real estate or a related industry.
• Bachelor's degree or diploma in Business Administration, Office Management or a related field preferred.
• Excellent communication skills in English, professional and welcoming, with strong customer service skills.
• Strong attention to detail, discretion and confidentiality, and the ability to work independently and within a team.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Email and calendar management tools.
• Organizational and time management skills, with good coordination and follow-up abilities.