Receptionist – Front Desk & Administrative Support

About the role

We are looking for a dynamic Receptionist to manage front‑desk operations and provide comprehensive administrative support for our Dubai office. The role ensures smooth daily operations, visitor handling, and coordination with HR and administration teams.

Key responsibilities

• Manage front desk operations, visitor registration, safety induction, and security compliance.
• Handle meeting room bookings, telephone inquiries, courier services, and general reception activities.
• Coordinate procurement and distribution of office stationery and supplies.
• Process employee ID card issuance and replacements.
• Manage vendor registration, quotations, purchase requests, and purchase orders.
• Maintain vendor compliance records, including ICV, trade licenses, and VAT documentation.
• Process invoices through DPROCURE and CONCUR in line with company procedures.
• Coordinate corporate insurance requirements for vehicles, employees, and projects.
• Arrange employee travel, including visas, flights, accommodation, and transportation.
• Provide administrative support for employee benefits, insurance, and mobilization/demobilization activities.
• Support Administration and HR teams with document control, reporting, and operational coordination.
• Ensure continuity of administrative operations for YEU Dubai and YUAE Sales Departments during staff absences.

Required profile

• University degree.
• 1–2 years of experience in a receptionist, front‑desk, or administrative support role.
• Experience handling visitors, telephone systems, meeting room coordination, and general office administration.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Good command of written and spoken English; Arabic language skills are an advantage.
• Experience working in a corporate or multicultural environment is preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• DPROCURE
• CONCUR

What we offer

• Career growth opportunities within a global company.
• A collaborative, respectful, and values‑driven culture.
• Exposure to cutting‑edge technologies and sustainability initiatives.