Receptionist

About the role

Otis, a global elevator and escalator manufacturer, is hiring a receptionist in Dubai. The role provides full secretarial and administrative support, handles visitors and communications, and keeps the office running smoothly.

Key responsibilities

• Organize and manage the calendar, arrange appointments, send invitations and reminders, and prepare and monitor departmental expenses.
• Greet visitors courteously and inform the colleague they are visiting that the visitor has arrived.
• Manage the switchboard, maintain the reception area and meeting rooms, and direct incoming calls and emails with follow-up when needed.
• Prepare travel arrangements efficiently and follow up with external parties on meetings, updates and documentation.
• Provide logistical support for meetings and travel, and assist with document control, including outgoing and incoming couriers and faxes.
• Maintain records and filing systems, manage stationery and ensure efficient office operations.
• Work independently to close tasks on time.
• Set annual performance goals with the reporting manager, identify personal training needs and keep up with professional developments.