Receptionist & Personal Assistant to the CEO

About the role

We are seeking an energetic, well‑organised early‑career professional to be the first face our guests meet and the right hand of our CEO. You will manage the front desk, support the CEO’s schedule, oversee our studios and stock, and handle essential administration in a fast‑paced creative environment.

Key responsibilities

• Welcome visitors, podcast guests, clients and partners; manage reception area and keep offices and studios presentable.
• Answer and direct calls, emails and walk‑in enquiries in English and Arabic; arrange refreshments and hospitality.
• Manage the CEO’s calendar, coordinate travel and logistics, prepare documents and handle confidential matters.
• Schedule podcast recordings, prepare studio rooms, act as point of contact for guests on recording days.
• Track broadcast and office supplies, maintain equipment register and report faults.
• Accurate data entry, filing, document management and liaison with suppliers and service providers.

Required profile

• Bachelor’s degree required.
• 1–3 years’ experience as a receptionist, personal/ executive assistant or office administrator (recent graduates with strong internships welcome).
• Fluent English; Arabic is a strong advantage.
• Based in Abu Dhabi or willing to relocate and available to start soon.

Required skills

• Proficient with AI tools such as ChatGPT, Claude or Copilot for drafting, summarising and organising work.
• Comfortable using Microsoft 365 and/or Google Workspace (Outlook, Excel/Sheets, Calendar).

What we offer

• All‑inclusive monthly package of AED 2,500–3,000 covering accommodation and transportation.
• UAE employment visa and health insurance provided by the company.
• Front‑row seat in a fast‑growing media and AI video company with modern broadcast studios.
• Hands‑on exposure to podcast production, AI tools and direct work with the CEO.
• Room to grow as the company expands.