Resources and Inventory Officer

About the role

The Resources and Inventory Officer develops the company's inventory management strategy to control costs within budget, generate savings, rationalise inventory and maximise working capital. The role covers day-to-day control of materials and consumables, including stock locations, cycle and physical counts, procurement and reporting.

Key responsibilities

• Maintain, manage and account for inventory of materials, including stock locations, using a computer to record receipts, returns, re-orders and issues while following strict accounting and auditing procedures.
• Control perpetual inventory stock counts and accuracy checks, process and approve payment invoices, and investigate discrepancies and shortages.
• Perform regular cycle counts based on computer-monitored order listings and yearly physical inventory counts; reconcile stock monthly and create daily reports on critical stock areas.
• Ensure inward goods are received and managed according to company standards, and procure materials economically while checking quality and quantity of received stock.
• Track shipments and invoices, maintain daily records of what needs replenishing, and follow up on late materials and sub-contract deliveries.
• Use the inventory management module of the ERP software to track inventory, and forecast future stock needs for teachers and students.
• Organise and maintain the inventory floor, labelling systems and storage, and keep shop, shelves and counters clean and presentable.
• Provide routine management reports on usage, cost of materials, consumables and scrap, and implement improvements to reduce inventory setbacks.
• Search for new vendors, negotiate prices within the approved budget, check samples and place orders, and maintain vendor records.
• Coordinate periodic safety inspections and testing of specialised utility equipment, and lift heavy boxes of books during receiving.

Required profile

• Diploma or Bachelor's degree in Commerce, Accounting, Finance or another field.
• 2 years' relevant work experience.
• Ideal candidates have professional qualifications or background in inventory control and purchasing, with a detailed understanding of MRP and ERP systems.
• Excellent written and verbal communication in English, ability to work independently and in a team, and good relationships with colleagues and vendors.

Required skills

• Strong Microsoft Office skills.
• Understanding of MRP and ERP systems.