Secretary

About the role

NAFFCO is looking for an organised and professional Secretary to provide comprehensive administrative support to management and various departments. The role involves handling communications, managing schedules, and ensuring that documentation is accurate and confidential.

Key responsibilities

• Provide day‑to‑day administrative and secretarial assistance to management and assigned teams.
• Manage diaries, schedule meetings, coordinate appointments, and arrange travel and accommodation as required.
• Prepare, format, proofread and distribute correspondence, reports, presentations, minutes and other business documents.
• Answer telephone calls, respond to emails and greet visitors in a professional and timely manner.
• Maintain accurate electronic and physical filing systems, records, registers and confidential documents.
• Record meeting minutes, track action points and follow up with relevant team members.
• Coordinate internal and external communications with clients, suppliers, visitors and other stakeholders.
• Monitor office supplies and administrative requirements, ensuring timely replenishment.
• Assist in preparing purchase requisitions and other support tasks as needed.

Required profile

• Highly organised with strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proactive, reliable and able to work independently as well as part of a team.

Required skills