Secretary – Property Management

About the role

Al Maha Properties LLC is seeking a highly organized and professional Secretary to support daily operations within its property management division. The role involves handling administrative tasks, coordinating with various stakeholders, and ensuring smooth documentation processes.

Key responsibilities

• Manage office correspondence, emails, telephone calls, and document filing.
• Coordinate with tenants, landlords, contractors, and government authorities.
• Prepare tenancy contracts, renewals, notices, and other property management documentation.
• Maintain accurate records of tenants, landlords, properties, and lease agreements.
• Schedule meetings, property inspections, maintenance appointments, and follow‑ups.
• Assist in rent collection follow‑ups and tenancy administration.
• Prepare and organize legal and supporting documents for rental dispute cases.
• File rental dispute cases and track progress with the Rental Disputes Center.
• Visit the RDC, courts, and relevant government departments when required.
• Coordinate with legal consultants, property managers, landlords, and tenants regarding dispute matters.
• Maintain confidentiality and ensure proper record keeping of all legal and tenancy‑related documents.
• Provide administrative support to the Property Management and Legal departments.

Required profile

• Previous experience as a Secretary in the property management field.
• Experience providing executive administrative assistance and supporting senior‑level management.
• Knowledge of tenancy contracts, Ejari procedures, and rental dispute processes in Dubai.
• Ability to prepare, organize, and submit legal and tenancy‑related documentation.
• Excellent communication, organizational, and follow‑up skills.
• Honest, trustworthy, highly organized, and detail‑oriented.
• Professional and confident when dealing with clients and authorities.
• Dedicated, capable of handling multiple tasks efficiently and meeting deadlines.
• Independent worker with a strong sense of responsibility.

Required skills

• Proficiency in Microsoft Office applications.