Senior Administration Assistant

About the role

The Senior Administration & Executive Support Assistant provides comprehensive administrative, operational and executive assistance to the Administration Manager, senior executives and management. This senior, hands‑on position requires independent management of multiple priorities, vendor coordination and support for corporate events and travel.

Key responsibilities

• Deliver day‑to‑day administrative and operational support to the Administration Manager and senior leadership, handling correspondence, reports, presentations and tracking systems.
• Provide executive assistance including calendar management, meeting coordination, agenda preparation, minute taking and travel arrangements.
• Manage vendor and supplier relationships, obtain quotations, negotiate terms, monitor performance and maintain accurate records.
• Assist with contract administration, maintain a contract register and ensure timely renewals and compliance.
• Coordinate corporate events, exhibitions and conferences, handling logistics, budgeting and on‑site support.

Required profile

• Highly organized, proactive and commercially aware professional with strong discretion.
• Adaptable individual capable of managing complex administrative tasks and multiple stakeholders.