Senior Administration Executive - Leasing

About the role

This role supports the Head of Retail Leasing with leasing administration, executive and administrative support, and departmental coordination. It covers Yardi-based record keeping, lease tracking, reporting and follow-up on outstanding matters.

Key responsibilities

• Maintain and update leasing records, tenant information, lease details and rental data in Yardi, and prepare rental calculations, leasing reports and renewal schedules.
• Track lease expiries, renewals, pending approvals and outstanding documentation, and support lease documentation, proposals and internal approvals.
• Coordinate and follow up on departmental action items, maintaining trackers and deadlines, and liaise with Finance, Legal, Operations, Design, MEP and Lease Administration.
• Support the Head of Retail Leasing in monitoring priorities and deliverables, and flag delays and unresolved issues.
• Manage calendars, meetings, agendas, minutes and action points, and prepare management reports, business presentations and leasing summaries.
• Handle correspondence, keep records organised and process improvement ideas, while handling confidential information with discretion.
• Consolidate leasing updates, departmental reports and performance data, maintain trackers for new deals, renewals, vacancies and approvals, and help prepare budgets, forecasts and KPI reports.

Required profile

• Bachelor's degree or diploma in Business Administration, Real Estate or a related field.
• Minimum 5-7 years of experience in administration, executive support or retail leasing/property management.
• Good understanding of retail leasing operations, including lease administration, rental structures, renewals and tenant coordination.
• Experience supporting senior management or department heads is preferred.

Required skills

• Strong working knowledge of Yardi, including managing leasing data and reports.
• Proficiency in Microsoft Excel, PowerPoint, Word and Outlook.
• Excellent organisation, attention to detail, prioritisation and written and verbal communication skills.