Senior Legal Secretary / Legal Assistant (In-House Legal Team)

About the role

Black Pearl is supporting a prestigious investment organisation in the UAE in its search for a Senior Legal Secretary / Legal Assistant to join its in-house legal team. The role provides high-level administrative and legal support to senior legal professionals in a fast-paced, confidential and highly professional organisation, working closely with the wider legal team and internal stakeholders.

Key responsibilities

• Provide comprehensive secretarial and administrative support to senior members of the in-house legal team
• Manage complex calendars, meetings, appointments and correspondence
• Coordinate internal and external meetings, including with senior stakeholders and external legal advisers
• Prepare, format and maintain legal documents, forms, correspondence, reports and presentations
• Maintain accurate and well-organised legal files, records and documentation
• Assist with KYC processes, legal forms and related documentation
• Support the legal team with legal systems, databases and document management platforms
• Maintain legal trackers, records, deadlines and action lists
• Coordinate documentation and information between the legal team, internal departments and external parties
• Assist with legal onboarding, documentation and administrative processes
• Handle confidential and sensitive information with discretion, and assist with reporting and document preparation
• Support travel arrangements, meetings and other administrative requirements where required
• Work with technology and digital tools, and support the adoption of AI-enabled and technology-driven tools within the legal function

Required profile

• 10+ years of relevant experience in Legal Secretarial, Legal Assistant, Legal PA or similar legal support roles
• Strong preference for candidates with extensive in-house legal experience
• Ideally currently based in the UAE or wider GCC/region
• Experience supporting senior legal professionals and/or an in-house legal team
• Practical exposure to KYC, legal forms, legal documentation and legal systems
• Excellent written and spoken English, strong attention to detail and ability to handle confidential information
• Ability to manage multiple priorities and work with senior stakeholders
• Highly organised, discreet, able to work independently and proactive and adaptable

Required skills

• Strong Microsoft Office skills, particularly Word, Outlook, Excel and PowerPoint
• Comfortable with legal technology, legal databases, document management systems and digital tools
• Exposure to AI tools or technology-driven solutions is highly advantageous
• Experience in investment management, financial services, banking, private equity, sovereign wealth funds or similar corporate environments is an advantage