Static Equipment Department Secretary

About the role

Technip Energies is seeking a dedicated Secretary for its Static Equipment Department in Abu Dhabi. Reporting to the Head of Department, the role provides comprehensive administrative support to ensure smooth operation of engineering projects.

Key responsibilities

• Manage calendars, appointments, travel arrangements and prepare departmental correspondence, reports and presentations.
• Maintain both electronic and hard‑copy filing systems, track engineering and vendor documents, and liaise with Document Control for proper issuance and archiving.
• Schedule and coordinate departmental and project meetings, prepare agendas, record minutes and follow up on action items.
• Prepare weekly and monthly departmental reports, maintain manpower and training records, and update databases and spreadsheets with accuracy.
• Support compliance with company policies, assist in audits and uphold confidentiality of project information.

Required profile

• Diploma or Bachelor’s degree in Business Administration, Office Management, Secretarial Studies or related field.
• Minimum 2 years of experience as a Secretary, Administrative Assistant or Department Coordinator, preferably in an engineering, oil & gas or industrial environment.
• Proficiency in English (professional level) and ability to handle confidential information.

Required skills

• Strong document management and filing skills.
• Excellent written and verbal communication.
• Proficiency with standard office software (e.g., Microsoft Office suite).