Accounts Payable Specialist – Hotel Finance

About the role

We are seeking an Accounts Payable professional to manage all supplier invoicing and payments for our hotel in Dubai. The role involves processing vouchers, reconciling statements, and maintaining the AP module within our financial system.

Key responsibilities

• Check and account for all items received by reviewing purchase orders, receiving records, invoices, delivery notes, shipment documents and credit memorandums.
• Prepare vouchers with cost distributions for supplier invoices and credit memos and post them daily.
• Provide documentation and authorization for bank transfers and prepare cheques for all non‑payroll payments.
• Reconcile suppliers’ monthly statements with the hotel’s accounts payable records.
• Maintain up‑to‑date files for invoices and payments and raise manual cheques for urgent payments.
• Own the Accounts Payable module, including system parameters and supplier account maintenance.
• Prepare balance confirmations and reconcile statements with suppliers.
• Monitor pre‑payments, advances and post‑dated cheques, keeping proper tracking records.
• Coordinate with the Financial Accountant to identify accruals or provisions for goods and services received but not yet accounted for.

Required profile

• Degree in Accounting.
• Hands‑on experience handling the payable function in a large‑volume organization, preferably in hospitality.
• Efficient management of accurate and timely invoice payments.
• Strong coordination with vendor and supplier representatives.
• Numerical and analytical skills.
• Proficiency in English.
• Proficiency in Microsoft applications.
• Knowledge of SUN Financial systems.
• Exposure to an inventory management system is advantageous.

Required skills

• Microsoft applications
• SUN Financial systems
• Inventory management system