Admin & Document Controller – Dubai Engineering Consultancy

About the role

We are looking for an Admin/Document Controller to become the organisational backbone of our engineering consultancy in Dubai. The role ensures that drawings, submittals and technical documents are accurately registered, tracked and distributed, keeping projects on schedule.

Key responsibilities

• Manage day‑to‑day document control for multiple projects, including registration, tracking and distribution of drawings, submittals and technical documents.
• Maintain both digital and physical filing systems to enable rapid retrieval of documents.
• Handle incoming and outgoing correspondence with clients, contractors and consultants.
• Prepare and log submittals, transmittals and RFIs, following up to prevent delays.
• Support general office administration such as scheduling, record‑keeping and coordination.
• Coordinate with project teams to ensure documentation complies with client and consultant standards and maintain strict version control.

Required profile

• Degree in Engineering or a related construction/engineering field.
• 2–3 years of UAE experience in administration and document control, preferably within a consultancy or contracting environment.
• Strong organisational ability and capacity to manage multiple priorities.
• Excellent written and verbal communication in English.

Required skills

• Proficiency with MS Office (Word, Excel, Outlook).
• Experience with document management platforms such as Aconex or other EDMS.

What we offer

• Prime office location on Sheikh Zayed Road with easy metro access.
• Real ownership of workload and decision‑making without micromanagement.
• Opportunities for professional growth and development.
• Collaborative, small‑team environment where contributions are visible.
• Competitive salary package aligned with experience and typical UAE benefits.