Document Controller - Immediate Joiner Preferred

About the role

The ideal candidate will ensure that all company documents, both physical and digital, are stored, updated, and distributed efficiently while maintaining accuracy and confidentiality. You will work closely with internal teams, manage documents, and prepare reports to support the service supervisor and breakdown team on ongoing projects.

Key responsibilities

• Copy, scan, and store documents (hard and soft copies) to ensure easy access and proper archiving.
• Check for accuracy and keep all documents, including maintenance records, error‑free and up‑to‑date.
• Review and update equipment documents such as manuals and workflows with relevant colleagues and the line manager.
• Distribute equipment‑related documents and copies to internal teams and the line manager.
• File documents in both hard and soft formats, ensuring organized and secure records.
• Create document templates for future use with line‑manager approval.
• Retrieve files as required by colleagues or management, ensuring swift and accurate access.
• Manage the daily flow of documentation, ensuring timely distribution and receipt of essential files.
• Maintain confidentiality around sensitive information, including agreements and proprietary documents.
• Prepare ad‑hoc reports on ongoing projects and documentation status for management.

Required profile

• Proven work experience as a Document Controller or in a similar role.
• Ability to maintain confidentiality and handle sensitive information.
• Strong communication skills for interaction with internal teams.
• Ability to manage multiple tasks and meet deadlines in a fast‑paced environment.
• A degree in administration, business, or a related field is preferred.
• Certification in document control management is a plus.

Required skills

• Proficiency in MS Office.
• Experience with document control software.
• Familiarity with document management systems.