Document Controller

About the role

The Document Controller will ensure the efficient handling, registration, and tracking of all company documents, both electronic and physical. This role supports multiple departments by maintaining accurate records and facilitating smooth document flow.

Key responsibilities

• Register, number, classify, and control versions and revisions of documents.
• Maintain organized electronic and physical filing systems, including indexing, archiving, and retrieval.
• Upload and download documents via online portals, manage submissions, and track document status.
• Create and update Excel trackers, registers, and databases for document management.
• Ensure accuracy by identifying missing information, errors, and discrepancies.
• Coordinate with various departments and stakeholders to meet submission deadlines.
• Handle confidential information responsibly, adhering to security and access controls.

Required profile

• Bachelor's degree or Diploma in Business Administration, Office Administration, Information Management, or related field (or equivalent experience).
• 2–5 years of experience in document control, records management, or administration, preferably in a corporate environment.
• Experience with online portals and electronic document management systems is advantageous.

Required skills

• Microsoft Word
• Microsoft Excel
• Document Management Systems (EDMS)
• Online portal management