Executive Assistant - Institutional Client Solutions

About the role

Blackstone, the world's largest alternative asset manager, is hiring an Executive Assistant for its Institutional Client Solutions (ICS) business unit in Abu Dhabi. The role provides 1:1 support to an SMD, covering diary management, meeting coordination across time zones and travel arrangements.

Key responsibilities

• Provide 1:1 support to an SMD
• Manage the calendar extensively and coordinate internal and external meetings in the UK, US and Europe
• Work regularly with internal and external EAs to coordinate meetings and calls across different time zones
• Organize international travel, including flights, cars, hotels and visas
• Track meetings and update information in the Salesforce CRM system
• Help coordinate roadshows and marketing trips, and collate marketing materials with Marketing Assistants when needed
• Reconcile monthly expenses using Concur and report monthly time management using Kronos

Required profile

• EA experience from a similar professional or corporate background
• Experience of diary management and travel
• Ability to work flexibly outside normal hours
• Fluent English is essential
• Good communication skills and ability to set priorities independently

Required skills

• Advanced MS Office Suite
• Experience with Concur, Zoom and the Book-It system is an asset