Executive Secretary

About the role

The Executive Secretary will provide high‑level administrative support to the Chairman of Windmills Group, a leading asset valuation and consulting firm in the UAE. This role requires meticulous organization, discretion, and the ability to manage complex schedules and communications.

Key responsibilities

• Manage and maintain the Chairman’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare agendas, take minutes, and coordinate follow‑up actions and correspondence.
• Handle incoming and outgoing communications, acting as the primary liaison between the Chairman and internal/external stakeholders.
• Coordinate with departments to provide timely reports, information, and updates required by the Chairman.
• Develop and sustain professional relationships with key clients, partners, and business contacts.
• Organise meetings, corporate events, conferences, and other engagements.
• Assist in preparing presentations, briefing materials, reports, and other strategic documents.
• Conduct research, gather data, and compile information to support decision‑making.
• Draft, proofread, edit, and format business documents to a high professional standard.
• Maintain an efficient filing and document‑management system and handle confidential information with utmost discretion.

Required profile

• Bachelor’s degree or diploma in Healthcare Administration, Nursing, medical sciences or a related field.
• 2‑4 years of experience in a similar executive‑level support role.
• UAE work experience is an advantage.
• Strong organizational, problem‑solving, and multitasking abilities.
• Professional handling of confidential and business‑critical information.
• Excellent written and verbal communication skills in English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook