Office Administrator / Project Coordinator / Admin Executive

About the role

Halo is looking for a highly organized Office Administrator / Project Coordinator to support daily operations in a fast‑paced construction and engineering environment. The role combines document control, client liaison and administrative support to ensure smooth workflow across all departments.

Key responsibilities

• Maintain accurate filing systems, databases and project documentation while ensuring confidentiality.
• Prepare quotations, invoices, purchase orders, reports and other business documents.
• Draft professional emails, letters and official correspondence.
• Communicate with clients, suppliers and consultants via calls and emails, following up on inquiries, quotations, payments and project updates.
• Coordinate meetings, travel schedules and calendars for management.
• Liaise with internal teams to ensure timely delivery of project information.

Required profile

• 2–5 years of experience in office administration, document control or administrative coordination.
• Bachelor’s degree or Diploma in Business Administration or a related field.
• Excellent spoken and written English with strong communication skills.
• Professional interpersonal and customer‑service abilities.

Required skills

• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
• Hands‑on experience with ERP/CRM platforms such as Zoho ERP, SAP or Oracle.
• Accurate data‑entry skills and strong attention to detail.

What we offer

• Competitive salary ranging from AED 3,000 to 4,000 per month.
• Full‑time permanent position in a dynamic, project‑based environment.
• Opportunity for immediate joining and career growth within the construction sector.