Receptionist/Admin – Front Desk & Office Support

About the role

We are seeking a professional, friendly, and well‑organized female candidate to join our Sharjah office as a Receptionist Admin. The role involves managing front‑desk operations and providing day‑to‑day administrative support to ensure smooth office functioning.

Key responsibilities

• Welcome and greet visitors, clients, and business partners in a courteous manner.
• Manage the reception area, keeping it neat and presentable.
• Answer, screen, and direct incoming telephone calls and emails.
• Receive, sort, and distribute correspondence, courier deliveries, and documents.
• Maintain office records, files, and administrative documents in an organized manner.
• Provide general administrative and clerical support to management and other departments.
• Schedule meetings, coordinate appointments, and arrange meeting rooms.
• Maintain office supplies and coordinate replenishment.
• Coordinate with suppliers, service providers, and building management for routine office requirements.
• Assist with travel arrangements and other administrative tasks as needed.
• Maintain employee and visitor records while ensuring confidentiality.
• Maintain the company vehicle logbook.
• Support HR and finance‑related administrative activities.

Required profile

• Female candidate preferred; candidates on a spouse visa are especially welcome.
• Bachelor's degree or diploma in Business Administration, Office Administration, or a related field preferred.
• 2–4 years of relevant experience in reception, administration, or office support.
• Previous experience in the UAE, preferably in an MEP, construction, or project‑based company.
• Excellent communication and interpersonal skills with a professional telephone manner.
• Strong command of written and spoken English.
• High level of attention to detail, organizational and time‑management abilities.
• Professional appearance and positive attitude; ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Word
• Proficiency in Microsoft Excel
• Proficiency in Microsoft Outlook
• Proficiency in Microsoft PowerPoint