Receptionist & Administrative Assistant

About the role

We are seeking a professional, friendly, and well‑organized female candidate to join our Sharjah office as a Receptionist Admin. The role involves managing front‑desk operations and providing day‑to‑day administrative support to ensure smooth office functioning.

Key responsibilities

• Welcome and greet visitors, clients, and business partners in a courteous manner.
• Maintain a neat and presentable reception area.
• Answer, screen, and direct incoming telephone calls and emails.
• Receive, sort, and distribute correspondence, courier deliveries, and documents.
• Maintain organized office records, files, and administrative documents.
• Provide clerical support to management and other departments.
• Schedule meetings, coordinate appointments, and arrange meeting rooms.
• Monitor office supplies and coordinate replenishment.
• Coordinate with suppliers, service providers, and building management for routine office needs.
• Assist with travel arrangements and other administrative requirements.
• Maintain employee and visitor records while ensuring confidentiality.
• Maintain the company vehicle logbook.
• Support HR and finance‑related administrative activities as required.

Required profile

• Female candidate preferred; spouse/dependent visa holders are favored.
• Bachelor’s degree or diploma in Business Administration, Office Administration, or related field.
• 2–4 years of relevant experience in reception, administration, or office support.
• Previous experience in the UAE, especially in MEP, construction, or project‑based companies, is an advantage.
• Excellent communication and interpersonal skills with a professional telephone manner.
• Professional appearance and positive attitude.
• Ability to work independently and as part of a team.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft PowerPoint.