Admin Assistant (UAE National) – Full‑Time

About the role

We are seeking an organized and proactive Admin Assistant to support day‑to‑day administrative activities, office coordination, documentation, and internal communication within our UAE office.

Key responsibilities

• Provide general administrative and office support, including managing emails, calls, correspondence and routine enquiries.
• Maintain files, records, documents and databases; prepare letters, reports, presentations and other business documents.
• Schedule meetings, appointments and calendars, coordinate meeting rooms, visitors and internal arrangements.
• Support travel bookings, accommodation and transportation arrangements as required.
• Maintain office supplies and coordinate with vendors and service providers.
• Assist with data entry, document scanning, filing, archiving and preparation of trackers, reports and administrative records.
• Support invoice, expense and purchase documentation and coordinate with HR, Finance, Procurement, Operations and other departments.
• Follow up on pending actions, ensure timely completion of tasks and maintain confidentiality of company and employee information.

Required profile

• Diploma or Bachelor’s degree in Business Administration or a related field (preferred).
• Previous experience in administration, office support, coordination or secretarial roles.
• Strong organizational, multitasking and attention‑to‑detail abilities.
• Professional, dependable and service‑oriented approach with good communication and interpersonal skills.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint and Outlook.
• Experience with MS Office suite and general computer literacy.