Administration Assistant (UAE National)

About the role

The Administration Assistant will support the relevant department by providing professional administration services, enabling the team to function effectively and efficiently. This role is based in Dubai and is open to UAE nationals.

Key responsibilities

• Provide general administrative support to various departments.
• Reconcile VCC/Hayaza certificates, stock movement, and stock on hand.
• Coordinate with sales, GRO, and other teams for insurance, vehicle registration, and Salik tag before customer delivery.
• Track daily vehicle deliveries and ensure timely invoicing and customer refunds.
• Submit bank deal documents to F&I and process credit invoices.
• Manage trade‑in documentation and related payments.
• Perform daily reconciliation of expenses, IOUs, and cash on hand.
• Prepare expense statements and traffic‑fine reimbursements.
• Monitor and clear system fines in coordination with relevant staff.
• Coordinate vehicle movement with logistics and workshop, including PDI and accessory fit‑out.
• Ensure legal documentation for VCC/Hayaza release for new and used vehicles.
• Raise purchase orders and follow up payments.
• Procure showroom consumables and manage uniform and stationery distribution.
• Monitor staff leave, arrange annual leave tickets, and coordinate with payroll/HR.
• Manage petty cash for the sales department.

Required profile

• High school diploma (12th Standard / O Levels).
• 0‑2 years of relevant administrative experience.
• Valid UAE driving license.