Administration Assistant (UAE National)

About the role

We are looking for an Administration Assistant who is an UAE national to provide professional administrative support to our store operations in Dubai. The role ensures smooth day‑to‑day functioning of both front‑line and back‑office teams, handling a wide range of office and facilities tasks.

Key responsibilities

• Respond to administration queries from front‑line and back‑office departments and resolve issues related to equipment, credit cards, telephones, printers, pantry supplies and projectors.
• Maintain an organized documentation system, updating records, files and databases for efficient retrieval.
• Coordinate with the maintenance team to ensure timely repairs and upkeep of store facilities.
• Raise Local Purchase Orders (LPOs) and follow up on payments to suppliers.
• Support in‑store marketing activities, including brochure distribution, gift delivery and monitoring promotional admin tasks.
• Obtain external approvals such as police permits and mall authorisations where required.
• Procure consumables by sourcing samples, obtaining quotes, securing management approvals and distributing uniforms and stationery.
• Ensure store standards are met for TV, sound systems, shelving and fixtures.
• Facilitate the requisition and distribution of employee documents like passports and labor cards.
• Track employee absences and leave, updating the designated HR systems and communicating relevant information.

Required profile

• Graduate in any discipline, preferably Commerce.
• 3 to 5 years of relevant administrative experience.
• Strong computer literacy with good numeric and analytical abilities.
• Excellent communication and interpersonal skills.