Administration Officer – IAAI

About the role

MBZUAI is looking for an Administration Officer to provide high‑level executive and administrative support to the IAAI management team. The role involves coordinating schedules, handling correspondence, and ensuring smooth operation of the department.

Key responsibilities

• Manage the line manager’s calendar, prioritize appointments and balance conflicting demands.
• Act as the primary contact for internal and external stakeholders, directing inquiries to the appropriate manager.
• Prepare professional communications, reports, presentations and maintain accurate records and databases.
• Oversee workflow of division Executive Assistants and coordinate meeting agendas and minutes.
• Plan and manage conferences, events, travel arrangements and provide financial administration support, including budgeting and invoice processing.

Required profile

• Minimum Bachelor’s degree in Business Administration or a related field.
• At least two years of experience as an executive assistant or administration officer in a large, complex organization.
• Excellent written and verbal English, strong organization and time‑management abilities.
• Experience in survey administration, analysis and financial administration.
• Ability to work in a multicultural environment and adapt to Middle Eastern business practices.

Required skills

• Proficiency with Microsoft Office suite and Outlook.
• Competence in word processing, spreadsheets, databases, presentations and data analysis software.
• Experience with survey design, data collection and reporting.