Administration Specialist

About the role

We are seeking an Administration Specialist to oversee all employee and dependent visa processes, HR documentation, and vendor management for our Abu Dhabi operations. The role ensures compliance with UAE labour law and provides a single point of contact for employee queries related to HR administration.

Key responsibilities

• Manage employee and dependent visa processes, including applications, renewals, cancellations, status changes, Emirates ID, medical fitness, family sponsorships, and business visit visas.
• Process labour contracts, work permits, employment offers, labour card amendments, and coordinate with ICP, MOHRE, TAMM, Abu Dhabi Police, and other authorities.
• Prepare HR documents such as salary certificates, employment certificates, NOCs, experience letters, visa letters, and bank letters.
• Maintain accurate employee records, personnel files, HR databases, visa documentation, and confidential HR information.
• Coordinate employee accommodation, transportation, catering, uniforms, and other welfare services with external providers.
• Manage vendor relationships, service contracts, quotations, purchase orders, invoice verification, reconciliation, payment requests, petty cash, and R&R voucher records.
• Administer the company ADNOC account, including recharges, Smart Tag issuance/removal, and monthly usage reporting.
• Handle Abu Dhabi Pension registrations, updates, monthly reporting, employee medical insurance administration, and banking documentation.
• Monitor validity and renewal of visas, Emirates IDs, passports, labour permits, insurance policies, company licences, and other statutory documents.
• Prepare regular reports on HR administration, visas, accommodation, transportation, pension, vendor management, and related activities.
• Serve as primary contact for employee queries on HR administration, government services, and employee support.
• Ensure compliance with UAE Labour Law, company policies, and applicable government regulations.

Required profile

Required skills